Field Trip Scheduling Process

Please follow this process for scheduling field trips during the school year. 

The Field Trip Request Form 5119 is used when scheduling all field trips. A copy of the form can be downloaded here by clicking the following link...

Field Trip Request Form

The step by step process listed below should be followed to improve the documentation process and ensure that buses are available and have been reserved:

1.   The requestor will check availability of buses by completing the electronic copy of Form 5119, saving it as a Word document, and E-mailing it to the Field Trip Coordinator Valeria Jones (vjones@nhcs.net ) in the Transportation Department at least 2 weeks in advance of the field trip date.

2.   The Field Trip Coordinator will review the request and notify the requestor by E-mail that buses are available or that there are conflicts with scheduling the field trip. (Note that field trips during school hours using regular bus drivers may only be scheduled from 9:00 a.m. to 1:30 p.m.)

3.   The requestor should then complete the Field Trip Request Form (see link above), obtain required approvals and have the Principal or their designee (Asst. Principal) forward the electronic copy attached to an E-mail stating they approve the trip to the Field Trip Coordinator within 3 school days after the availability is verified. The field trip will not be officially scheduled until the approved copy is received by the Field Trip Coordinator. This approved copy should also be sent by E-mail to Glenda White (GWHITE@nhcs.k12.nc.us) in the Instruction and Academic Accountability Department.

4.   If a field trip has to be cancelled, the requestor should notify the Field Trip Coordinator by E-mail as soon as possible.  

5.   The beginning date for taking all field trips during the school year is October 1st. However, no field trips may be taken after June 2nd.

       If you have any questions, please contact the Field Trip Coordinator, Valeria Jones at 910-254-4080 
or by email at vjones@nhcs.net